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Resources For Modern Workers

New content weekly to help you build your personal digital systems for productivity, self-improvement, knowledge, creativity & team work.

Browse By The Personal Systems You Want To Build...

Personal Productivity
3 min 11 seconds

The 'First Moves' Framework That Will Kill Your Procrastination Forever

The science-backed method that helps solopreneurs start (and finish) their hardest tasks
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The High School Highlighting Habit That Is Holding You Back and How to Fix It

Most of us learned how to study books & highlight in high school. And we're still doing it the same way.
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How to Generate Better Ideas by Trying Less

The fastest way to solve an idea is to leave it unfinished.
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Your Ultimate Guide to Time Blocking in Tana | Step By Step Tutorial

3 easy timeblocking approaches to fit any work style using Tana.
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Ditch Brainstorming: Here’s How to Build an Endless Idea Ecosystem Instead

Why You'll Never Run Out of Ideas Again Once You Set Up This System
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Why Your Notes Aren’t Working for You (And the One Shift You Need to Make)

Traditional note-taking methods mostly feel like information storage. You spend so much time organising, categorising, and filing rather than the real work of exploring & working with ideas.
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How to Use AI to Kickstart Your Writing—Without Getting Generic Content

How to Turn a Messy Brain Dump Into an Outline Using AI in 10 Minutes (and while chilling on the couch)
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Supercharge Your Tana Day Page with Related Content - 10 Must-Have Sections

I've always loved how Tana keeps everything at my fingertips. But with the new Related Content feature, it's like having a supercharged dashboard right on my day page!
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Create Your Ultimate Digital Bullet Journal with Tana: Step-by-Step Guide

I have always loved the Bullet Journal system. It's simple & yet a profound way to get things out of your head and stay focused throughout the day.
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How To Create New Ideas From Old Content With A Simple GPT Prompt called 'Pretend Podcast'

Breath fresh life into old content with a simple chatGPT prompt that will get you thinking in ways you never thought of before
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Three Bad Habits To Ditch in 2023 For More Energy & Headspace

2 min read
We all Need More Headspace. You know - time & space to think & make better decisions. More time & space to be creative at a deeper level. A magical place where you can achieve more with less effort.
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The 5-Minute Daily Planning Ritual

0 min read
I'm always better with a plan. Planning gets a bad wrap from hustle culture - as if it's some kind of procrastination for weak people who can't just get in and get work done.
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The One Question You Should Ask Yourself When Setting Goals

2 min read
I'm not usually a goal setter, but yesterday I found myself jotting down some goals on my daily walk. Goals are a weird thing. Some are big, some are small. Some are intentional others are off-handed. But every goal has focus, energy, time & attention attached to it. So if you're going to set a goal, you need to make sure it's worthy of those things.
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The Problem With Deep Work That No One Talks About

2 min read
Deep Work. It's all the rage. Spend four hours of your day in deep work without distractions & get your best work done.If only the real world was like that.
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The Simple Way To Deal With Email If You Hate Email (like I do)

2 min read
I have 10k unread emails in my inbox & I couldn't be less stressed or anxious about it. I was a strict inbox-zero girl for over 10 years until a conversation with a friend made me completely abandon it. One day I looked at his phone and saw 500 unread messages. So I asked the inevitable question. How could you have so many unread messages without having an anxiety attack?
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Procrastination: It's Not You, It's Your Task List

2 min read
I know this is going to come as a shock, but some days I am a terrible procrastinator. I sit staring at my task list, re-arranging, and talking myself out of doing things. I let myself be distracted and I get to the end of the day not having accomplished anything important.
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How The 'Magic List' Method 10x'd My Professional Career

2 min read
Open loops are one of the biggest productivity and money drains in any organisation. I started my career as a receptionist and executive assistant. Early on there was one time when my boss drove an hour to an appointment that I had failed to confirm. And no one was at home 😱. Rookie mistake.
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3 Incredible Slack Tips To Make The World A Better Place

2 min read
I both love & hate Slack at the same time. A few weeks ago I tweeted out in a mad rage about how everyone should learn to use shift+enter in Slack messages. To my surprise, so many people just had no idea you could do that. And actually thanked me.
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4 Simple Tricks I Use To Beat Procrastination At It's Game

I am the worst for putting things off. Even easy things that I know won't take long and that I've probably done a thousand times before. Like last week when I was trying to write some landing page copy. I wasn't even writing from scratch, we had done this event multiple times before.
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I'm Lazy AF. So I Build Systems To Make EVERYTHING easier

2 min read
I'm lazy. There I said it. Most people look at me and think Woah, she's super organised! And it might look that way at first glance. But if something isn't immediately easy, I'm very unlikely to do it. Or continue doing it. Instead of beating myself up over it, I lean into it and build systems to make the things I want to do easier.
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The One Simple Strategy That Can Make Hard Things Look Easy

2 min read
Today is day 7 of the #75hard challenge for me. This is the second time I've done the challenge. The last time was WAY back in 2019. And no matter how many times you do it before, it's still HARD!
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Forget Quarters... Start Planning In Cycles

1 min read
18 months ago I was done with business planning. We had tried ALL the things. Quarterly planning days, 90 Day Years, Yearly planning retreats. Nothing worked. We would start off gung-ho and ultimately fizzle out and accomplish very little.
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The High School Highlighting Habit That Is Holding You Back and How to Fix It

Most of us learned how to study books & highlight in high school. And we're still doing it the same way.
Read post

How to Generate Better Ideas by Trying Less

The fastest way to solve an idea is to leave it unfinished.
Read post

Ditch Brainstorming: Here’s How to Build an Endless Idea Ecosystem Instead

Why You'll Never Run Out of Ideas Again Once You Set Up This System
Read post

Why Your Notes Aren’t Working for You (And the One Shift You Need to Make)

Traditional note-taking methods mostly feel like information storage. You spend so much time organising, categorising, and filing rather than the real work of exploring & working with ideas.
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4 Simple Strategies to Finally Review Your Notes Consistently

How to Turn Reviewing Your Notes into a Habit You Actually Enjoy
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How to Find and Share Ideas No One Else Is Talking About

Three beliefs held me back from getting started sharing my ideas online. (And the simple shift I made to overcome them) ↓
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Talk It Out: 3 Effective Ways to Capture Ideas with Your Voice

Capturing ideas might be one of the most important practices we can develop as humans. But is writing or typing the only way to capture those ideas? Think again...
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The Unexpected Way to Gain Deep Insights from Social Media

Social media gets a bad wrap these days. And for some good reasons. It's easy to get caught up with the doomscrolling, letting it distract us, getting into arguments we shouldn't, helping us procrastinate, not doing good things for our mental health. And yet. It's still my biggest category of saved items in my knowledge library & serves me up a wealth of new ideas every single day.
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3 Weird Things I Do to Stay Inspired Every Day

One weird habit has kept me consistently writing for the past four years.Before I was known as Ev Chapman, Prolific Creator. I was Ev Chapman, Wannabe creator.
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4 Simple Steps to Make Your Notes More Useful In Real Life Projects

What if you didn't have to start each project with a blank page?
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🎉 Tana AI Made Easy ✨: The Ultimate Guide For Beginners

There are a lot of complex things you can to with the AI. But for normal everyday people just trying to get their work done it can be daunting. So in this video I want to show you how you can get setup easy & fast (it's SO easy) and how to create a chatGPT like experience right in your Tana graph.
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Tana 101: 3 Essentials Steps For New Users

There is nothing worse than getting your hands on a brand-new app, only to abandon it after a few days or hours because you just can't make it stick. In this video, I want to talk about three essential things to get set up in Tana to get your hands dirty using it every day.
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How To Create Your Own Tana Custom Keyboard Shortcuts (& remember them!)

The fastest way to get around in Tana is using the keyboard. Also, the most tedious way to use Tana is to open nodes, click into fields & make changes. So did you know you can create own Custom Keyboard Shortcuts in Tana for the functions you use most often?
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Introducing... Tana Templates: Get The Best Tana Workflows Directly In Your Tana Workspace

In today's video, I'm talking all about Tana's brand new feature that just launched - Tana Templates. Up until now, it was a bit of a hack to get templates into your Tana workspace, but the Tana Team have been hard at work creating a native solution so you can snag the workflows of some of your favourite Tana people (including ME).
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5 Ways To Manage Tasks In Tana (You've Probably Never Heard Of)

Are you using Tana for Task Management? In this video, I show you five of the top ways I've picked up over the years to plan & categorise tasks. So I can make sure I'm focusing on the most important tasks each day.
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How To Level Up Your Live Searches In Tana

Are you just relying on one main search per Supertag? While that's a good start, you'll quickly find that constantly fiddling with filters & sorts becomes tedious. So in this video I'm going to show you how you can level up your Live Searches & build hubs for each of your Supertags so you can find exactly what you need, when you need. it.
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Tana Workflow: How To Combine Multiple Day Nodes Into One Page

Being able to see multiple day nodes in one view comes in very handy for things like weekly and monthly reviews. If you use fields on your day page then it's actually quite easy to set up these table view 'logs' - I call them my Life Logs.
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How To Setup A Calendar View In Tana (The Quick & Dirty Version)

Quite by accident the other day I stumbled across a way to create a weekly or monthly calendar view in Tana for my content calendar.
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How To Plan Your Year Using Tana OS

0 min read
It's that time of the year again when we're all thinking about the new year. Making plans, doing reviews and setting goals. For the past few years, I've used a really simple template to reflect on my year and plan for the new one.
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How To Migrate From Notion To Tana

0 min read
If you're a Notion user and you've been bitten by the Tana bug, but when you opened up Tana wondered - what the heck do you do... then I've got you covered.
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A Peek Inside My Tana Daily Page Template For 2023

0 min read
In today's video, I take you behind the scenes into the inner workings of my daily page. After 3 months of using Tana, I've got some things that are working really well and a few things that need adjustment.
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Tana Tour With Rob Hasfield

0 min read
I sat down a few weeks ago with Rob Hasfield from Tana and opened up my workspace to show him through. We covered so many different things from my creator workflows, to how I think about organisation & then a whole second video on my Knowledge Management library.
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How to Use AI to Kickstart Your Writing—Without Getting Generic Content

4 min 32
How to Turn a Messy Brain Dump Into an Outline Using AI in 10 Minutes (and while chilling on the couch)
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How To Create New Ideas From Old Content With A Simple GPT Prompt called 'Pretend Podcast'

4 mins 8
Breath fresh life into old content with a simple chatGPT prompt that will get you thinking in ways you never thought of before
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How to Turn Your 1:1 Calls into a Goldmine of Content: Step By Step Guide

2 min 37
What if every time you jumped on a call with a client you could generate a bunch of content ideas at the same time?
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Turn Your Morning into a Creative Powerhouse with This Simple 3 Step Writing Routine

3 min 39
How I Went from Sporadic Blogging to Consistent Content Creation with One Simple Routine
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The Quirky Method I Use to Mine My Newsletter for Social Media Content

2 min 39
Ever feel like content creation is consuming your life? This method will save you.
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3 Cheat Codes For Non Experts To Start Sharing Your Ideas Online

We live in a world where it has never been easier to share your ideas & build an audience (& a business) around your ideas.Think about how hard that would have been 100 years ago or even 50 years ago?So why then do we struggle so much to get started?
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Less Creation, More Communication: Why Your Best Ideas Deserve a Replay

When I post about sharing ideas in multiple ways the most commented thing ends up being:'Only a portion of your audience sees every post, so sharing it multiple times means everyone sees it.'But that comment misses the whole point of WHY we should share our ideas repeatedly.
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How To Build A Creative Practice Like The Great Artists

I struggled for a decade to be a creator without a creative practice Instead of practising daily, the only time I switched on my creativity was when I needed to produce something. No wonder I struggled for so long!
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How To Build Atomic Ideas (That You Can Turn Into Endless Content)

Three years ago I was desperate to build a consistent writing practice.
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How I Structure My Daily Writing Sessions To Unlock My Ideas

One daily habit pulled me out of years of inconsistency as a creator... Establishing a Daily Spark Writing Practice.
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8 Of My Go-To Frameworks For Turning Ideas Into Content

Content is simply the communication of ideas.Lots of people have ideas, but if you can't communicate them well all those amazing ideas are going to get lost in translation.So communication is the real game of content creation.
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How To Break Down Content Creation Into Easy To Manage Phases

If weekly content planning always feels like a big lift to you, try breaking down your planning into phases instead.
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No. You Don't Need A Lead Magnet To Grow Your Newsletter

Traditional wisdom tells us we should have a lead magnet to 'trick' people into signing up for our newsletter because no one just signs up for newsletters anymore right? WRONG. Every day, no less than 5 people sign up for my newsletter without having to be coerced or 'tricked' by a lead magnet.
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Why You Might Be Struggling To Grow As A Creator

2 min read
In 2 years I've grown from 0-18k here on Twitter and people are always asking me what the secret key or tactic or hack to unlock growth is.
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Why Every Creator Needs A Signature Platform

The biggest creators I know have started on one platform and then as they grew they branched out onto multiple platforms. Because being a creator on a platform isn’t just about the content, it’s about understanding the platform, engaging with people and a million other different factors.
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Social Media Is Not Your Enemy

2 min read
Social media can make us crazy as creators or writers. On the one hand, it's the perfect conduit to get our message out there and build an audience. On the other hand, we're constantly wrestling with algorithms, and the shortest shelf life for all of our content.
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Why Are All The Creators Leaving Twitter?

2 min read
Twitter Impressions are down. That seems to be the only thing I hear from creators at the moment. And yeah, it sucks. But it's not the first time they've gone through a dip, and it won't be the last.
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Why New Creators Should Go Deep (not wide) On Platforms

2 min read
Content alone isn't going grow your audience on content platforms. As creators, our main 'thing' is creating content, so it's easy to see social media platforms as just big distribution channels to get more people to see what we are creating. But if the internet is just one big distribution channel for your voice you are missing the point.
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Why It Took Me 18 Months To Start Writing On Medium

2 min read
It's the (new) age old question - Should you publish on Medium or your own blog? Over the past few weeks, I've had multiple people ask me why I chose Medium over my own blog or substack or the many other platforms I could write longer-form content on.
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4 Ways New Creators Can Get Started Publishing On Twitter

2 min read
Just over a year ago I got started writing on Twitter. I always viewed Twitter as a distribution platform. A place where you came to tell the world things you created. But these days Twitter has become my main publishing platform where I test ideas and get (mostly) instant feedback on them.
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The Quick Guide For Managing Twitter Without Having To Quit Your Day Job

1000 people. 30k essays. 7 million words.When I first heard that we had 1000 people in the January cohort of ship30for30 I thought I might have to quit my day job after all 🤣
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Every Creator Needs A Community

The creator economy is both wild and lonely at the same time. On one hand, I feel so lucky to be living in this moment where there are so many opportunities for creators. And on the other hand, it's an extremely lonely place that's easy to quit
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The Only Growth Hack You Need To Grow On Twitter

It's easy to get caught up in numbers on Twitter. There is literally numbers everywhere. Number of followers, number of likes, engagement rate numbers, numbers of notifications. It's enough to make you think that Twitter is all about numbers...
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How To Sell Digital Products On Auto-Pilot (Without Relying On Constant Launches)

You don't need a million-dollar launch to have a successful digital product.
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I'm Back From Creative Sabbatical & I Have Thoughts 😁

I've been on a creative sabbatical for the last 4 weeks and it's been the best thing I've ever done as a creator.
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How To Launch Your First Digital Product (& Survive 🫣)

So many creators I speak to are scared to launch their first product.I suspect there are a lot of reasons but the main one I hear is "Don't I have to have a big audience or following to launch a product?"I launched my first product with 500 followers, no email list & I made $3k in 4 weeks.
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When To Say Yes (& No) To New Opportunities As A Creator

Over the last couple of years, I've said yes to a million things as a creator. New projects, platforms, launches, content, newsletters, communities and more.
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My 2022 Creator Revenue Story: How I Almost Didn’t 2x My Revenue This Year

I almost wasn’t able to write such a glowing review of 2022. It was October and I was nowhere near reaching the (very reasonable) goals I had set for myself.
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I Cracked The Creator Content Funnel To Sell My Products On Auto-Pilot

I spent a ridiculous amount of time last year launching products. I think all up it was about 11 products from templates to courses to workshops to guides. I tried it all. And I made a fair amount of money doing it as a second income. Launches are fun (when they work) and they provide a nice windfall of cash for that month that you are launching. But they are also exhausting work and when you are not launching… no one is buying.
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The Evergreen Creator Funnel That Makes $2k Every Month

I spent a ridiculous amount of time last year launching products. I think there were 11 in total. Launches are fun (when they work). And they provide a nice windfall of cash. But when I wasn't launching... no one was buying.
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The Burnout Free Guide To Being A Creator In The Year 2022

Here's what no one is telling you about being a creator... it's relentless. Being a creator seems fun at first as you proudly hit publish on your first blog post, or write a Twitter thread that gets more than a few likes and suddenly you start to build a bit of an audience.
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Why You Should Always Launch Your Free Notion Template On Gumroad

I love it when I see people launching their first Notion template. After all, it's where I got started. I launched my first free Notion template in December 2020 and countless more after that. And by far the best advice I ever received from seasoned template creators was to put it on Gumroad.
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The New Way To Pre-Launch A Product On Gumroad

Don't despair over Gumroad removing the pre-launch feature. Recently Gumroad removed their pre-launch feature. If you've been using it to pre-launch your products you might be wondering how the heck to do you do a pre-launch now?
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Why You Shouldn’t Quit Your Day Job To Become A Full-Time Creator

Here’s an Unpopular Opinion For You: Having a day job and being a creator are not mutually exclusive.You can do both well & enjoy them. I do. Most people assume I’m a full-time creator. But nothing could be further from the truth.
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Why Today Is A Bad Day To Start That New Habit You're Excited About

Good intentions don’t work. Mechanisms do... Jeff Bezos. I was sitting in a workshop two weeks ago where I challenged my clients to a challenge to show up on social media for 100 days. It was a Friday, the challenge was set to start Monday. Some decided to start straight away. Admirable, but foolish. Their motivation died over the weekend and they had to start at 0 by Monday.
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How do you stay on track with goals when you can't see progress?

Why are habits so hard to stick to? I think because on a daily level they seem to make such an insignificant difference. It's often hard to see the change that those habits are making when we are caught up in the daily minutia. So how do we stay motivated to keep doing habits without seeing results every day?
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How This Comfort Zone Girl Found Her Edge And Came Alive

I'm learning that going to my edge is where I experience the most aliveness in life. The problem is that too often I revert back to my comfort zone all cozy-like and forget that the edge is where aliveness is. The past few weeks Sydney has been in full lockdown. It's also the middle of winter. So, I decided to go into hibernation in my cozy little apartment. Eat, sleep, drink (& write essays of course).
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Have We Been Fooled Into The 10x Growth Myth?

Would you rather 10x growth or consistent daily growth? The Internet is a wild place where one day you are minding your own business and the next you are exploding because someone retweeted you or shared your product or wrote something about your company. But we have to remind ourselves that those moments are the exception and not the rule.
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Using Notion To Be A Better Human | The Weekly Productive Chat With Elymar Apao

I spent some time chatting to my good friend from Ship30 Ely about note taking, my Notion system and being a better human.
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If Practice Makes Perfect Then Practice Being Who You Want To Be.

Who are you becoming? A few days ago I wrote an essay about how I don't 'do goals' instead I live in the daily and I let each day be a fresh start to becoming the person I want to be. It was a little throw-away line at the end of an essay. Until Joe Lurie asked me the ultimate question.
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Do The Things You're Future Self Will Thank You For

Is it about time you started showing up for your future self? I find it really easy to show up for other people. If somebody needs me I'll drop everything to help. Often at the expense of myself. But what if I showed up for my future self? That girl who's me tomorrow or this afternoon? What if I started to ask myself how I could make her life easier, to make her life flow more smoothly, to help her to reach her goals?
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What If We Could Re-Program Our Brains To Make Habits Easy?

What if we're thinking of habits all wrong? A couple of days ago Jackson Steger wrote an essay that I really can't stop thinking about. About values based habits and goals. Rather than building habits based on external outcomes we built them on our internal values instead?
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Want To Be More Consistent? Just Play The Next Play

Being consistent in one thing leads to consistency in all things. Seeing over 60 atomic essays on my calendar is cool and all. But it's meant something more powerful than just words on a page. It's proved to me that I AM a consistent person. And every day I write, I prove it to myself again. You see consistency isn't just about willpower. It's the belief that you can do it.
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Busting the #1 Introvert Myth (that even introverts believe)

I'm an Introvert. Yeah yeah. I can tell you're shocked. Most people are when I tell them. Because people assume that I'm an extrovert because they see me 'out there' online or chatting comfortably at an event, or hosting Twitter spaces or doing a thousand other things. Basically they don't see me acting 'shy' so think I must be an extrovert.
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Why Do We Chase Quick Fixes When We Know They Don't Work?

If there is one thing that has derailed me on many a 30-day experiment, it's submitting to the voice in my head. You know THAT voice. You've probably experienced it too. You're trying to build a habit. You start off so well, you might even get a week in, and when you're not seeing the results you thought you would... BAM doubt starts to creep in.
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Every Experiment Starts With A Hypothesis. Even 30 Day Ones

Every experiment starts with a hypothesis. It's one of the only things I learned from year 7 science. No one is performing experiments just for the fun of it. OK, we may or may not have had some fun with the bunsen burners... but I digress.
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